|
HRIMS |
|
Employee
Recruiting
Module |
|
Internet job
postings |
|
Interview questions |
|
Interview
evaluation documentation |
|
On-line job
applicants database |
|
Job Applicant Tracking: |
|
Job Applicant
Qualification Quiz |
|
Contact data
(address, telephone, email) Name, address, date
applied, applicant ID |
|
EEO information |
|
File attachments
(i.e.. Resume, etc) fax or pdf |
|
Import to employee
records database |
|
Instant
notification to payroll |
|
New hire procedures
and database |
|
Notes |
|
Previous employers |
|
Position applied
for |
|
Skills inventory |
|
Search, sort and
report capabilities |
|
Employee Records: |
|
Attendance records |
|
Birth date, sex,
marital status, nickname |
|
EEOC information |
|
Employee Photo,
Name, address, social security number |
|
Education and
certifications |
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E-mail address |
|
Emergency contacts |
|
Employment status
history and tracking |
|
Hire date, length
of service, seniority date |
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Job description |
|
Notes field |
|
Orientation
checklist and accompanying receipts (i.e..
Handbook, employment at will, priority
information and/or non-compete, etc) |
|
Organization
information (history, assigned location,
division, department, job title, job
description. |
|
OSHA injuries and
illnesses, OSHA 300 log information |
|
Online file
interface and storage (i.e.. Resume, insurance
applications, W4, etc.) |
|
Performance
reviews, history |
|
Part time/full time
report to determine benefits eligibility (ex.
Life ins.) |
|
PTO, sick,
vacation, personal time tracking |
|
Safety and training
records |
|
Skills inventory |
|
Supervisor |
|
Supervisor history
to know who has been supervisor of any given
employee |
|
Telephone number |
|
Termination module |
|
Termination date,
type, reason, rehire status |
|
Training log |
|
Training skills
inventory to help employee with competency
issues |
|
Terminated employee
record history database |
|
Unemployment
Insurance tracking |
|
W4, I9 status, EEOC
reporting data, ADA, VETS 100, union, shift,
Visa expiration tracking, I-9 tracking, workers
compensation class code |
|
Work schedule
online |
|
Benefit Compliance Tracking: |
|
All records can be
electronic filled and printed |
|
All records are
populated from master employee database |
|
Cobra compliance
system |
|
ERISA |
|
HIPAA |
|
Records are
electronically signed and filed |
|
Compensation Records: |
|
Amount and pay
periods for normal pay periods |
|
Annualized earning
report, Salary history since hire date,
performance review system on line |
|
Bonus tracking,
award dates, bonus type, review date, flat
amount or percentage of pay, comments |
|
Cost center
allocation |
|
Effective dates of
any pay adjustments |
|
FLSA |
|
Interface to
employee records |
|
Last review date,
review period and next review |
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Pay rate |
|
Pay stubs online |
|
Online time clock
with payroll EDI or integration |
|
Over time reporting
and query by date, pay period, month, quarter,
annually |
|
Review
documentation (format, ratings, comments,
reviewer) |
|
Benefits Enrollment and Administration: |
|
401k enrollment,
census reporting for discrimination testing |
|
Ability to have
dependent info, number of dependents covered
under benefits |
|
Ability to enroll
off-line and upload the laptop enrollment into
paperless system. |
|
Ability to send
HIPAA secure data transfer to insurance carriers |
|
Benefits enrollment
alert module |
|
Benefit status
change report |
|
Consolidated
billing report to facilitate invoice audits |
|
Claims filing
hyperlink |
|
COBRA, FMLA, ADA
tracking, eligibility (qualifying event),
payments, notification letters, exceptions
report |
|
Dependent
information for benefits enrollment |
|
Eligibility
tracking, waiting periods, location, job title,
qualifications |
|
Employee benefit
census for discrimination testing, 5500
reporting and future RFP's |
|
Employee enrollment
confirmation statement |
|
Employee annual
total compensation statement |
|
Form letters for
eligible employees |
|
Medical Expense
Reimbursement Plan Administration |
|
On-line enrollment
forms |
|
Open enrollment
tracking |
|
Plan descriptions
online |
|
Rate tables for
each specific plan |
|
Real time benefits
reports |
|
Report to be able
to differentiate between pre-tax/post tax |
|
Section 125
administration POP, FSA, dependent care, HSA and
HRA |
|
Workflow process
that will notify HR, benefits administrator,
payroll and/or broker of employee eligibility,
enrollment, changes or service actions needed |
|
Report Generation With Sort and Edit
Capabilities: |
|
Anniversary list |
|
All reports are
fire walled for controlled access capabilities |
|
All reports can
download to excel spreadsheet |
|
Birthday list |
|
Benefits report |
|
COBRA tracking |
|
Dependent list |
|
Emergency
information |
|
Employee pay
history |
|
Employee census |
|
Employee counseling |
|
Education history |
|
FMLA reports |
|
Inactive/terminated
employees |
|
Import capability,
excel, csv, ASCII, txt |
|
New hires |
|
Payroll time
submission history |
|
Performance
(reviews) management |
|
PDF supported
reports |
|
Time sheet tracking |
|
Training history
with expiration dates for tracking |
|
Work schedule vs.
actual time punch |
|
General System Capabilities: |
|
All employment
postings |
|
All client-specific
forms storage and retrieval |
|
Controlled access
and security protocols to provide employee and
manager self service, total client access |
|
Customized web page
for each client |
|
Custom report
writer |
|
Employee handbook
delivery and up-date |
|
Employee
communications capability (i.e.. To support job
postings, on-line application to internal
postings, general employee communications, etc) |
|
File import/export
capabilities |
|
Hyperlink to custom
information and training sources (i.e.. BNA, CCH, embedded
training libraries, external training providers,
etc) |
|
Hyperlink to
general references (i.e., Social Security
Administration, OSHA, DOL, ERISA, INS, and other
state and federal sites) |
|
Hyperlink to
customized sites for ancillary services |
|
Job description
generation and up-date |
|
On-line time and
attendance tracking |
|
Online: Policy
manuals, benefits, all employer forms and
documents, etc |
|
Payroll interface |
|
Succession Planning |
|
Vacation, PTO
approval |
|
Workers Comp Management |
|
OSHA Log 300
Information database |
|
Workers' Comp actual premium calculation module |
|
Workers' Comp annual audit management |
|
Workers' injury
reporting |
|
Workers' Comp claim
filing and management |
|
Workers' Comp
clinic database |
|
Workers' Comp
certificate request |
|
Training (multimedia online video, text, power
point, or flash) |
|
Employee online HR
training (customize quiz author by employer) |
|
Orientation |
|
Privacy |
|
Safety, OSHA |
|
Standard 3 levels of Administration |
|
Employer Security
Password Log-in |
|
Employee Security
Password Log-in |
|
Manager Security
Password Log-in |
|
Standard Payroll Interface
|
|
Custom Timesheet
Functions (Provide edit, store, adjustment,
overtime, custom pay codes functions etc.) |
|
New Employees
Payroll Profile Export to any Payroll Provider (csv
or txt) |
|
Standard Online
Time Clock |
|
Standard Online Time Sheet Export (csv or txt) |
|
Time Clock Integration are Available (custom
feature) |
